Ishana
HR Administrative Agent
Administrative experience, and client communication.
- Based in
- Canada
- Last role
- Business and Management
- US hours
- Yes
- Experience
- 14 years
Client CommunicationAdministrative Support+3
Search vetted Administrative Assistants and shortlist in minutes
See their work and rates, message the ones worth talking to, and hire without a recruiter in the middle.
Top in Admin
Jaine
Business Partner Administrativo
$6k–$6.5k/mo
Process improvement. Data analysis and KPI development skills.
- Based in
- Brazil
- Last role
- Business Partner6 mos
- US hours
- Yes
- Experience
- 13 years
Process ImprovementData Analysis+3
Nelly
Project Manager, Executive Search
$1.5k–$2k/mo
Administrative and operational experience. Attention to detail and process-improvement orientation.
- Based in
- Nigeria
- Last role
- Project Manager and Executive Search1 yr
- US hours
- Yes
- Experience
- 13 years
Administrative SupportOperational Support+3
Lilly
Cabin Crew
$4.5k–$5k/mo
Communication skills. Organizational and time management abilities.
- Based in
- United Arab Emirates
- Last role
- Cabin Crew7 yrs 6 mos
- US hours
- Yes
- Experience
- 11 years
Microsoft OfficeGoogle Workspace+3
Koketso
Virtual Assistant
$1k–$1.5k/mo
Remote administrative support. Time management and communication skills.
- Based in
- South Africa
- Last role
- HR Admin Intern3 mos
- US hours
- Yes
- Experience
- 2 years
Virtual & Administrative Support+4
Siyanda
Administrative Operations and Compliance Specialist
$3.5k–$4k/mo
Administrative systems design. Compliance and audit readiness.
- Based in
- South Africa
- Last role
- Administrative Operations2 yrs 2 mos
- US hours
- Yes
- Experience
- 17 years
Administrative Systems & Workflow Design+3
Sally
Customer Operations Manager
Administrative operations management. Documentation accuracy and CRM management.
- Based in
- Kenya
- Last role
- Customer Operations Manager1 yr 6 mos
- US hours
- Yes
- Experience
- 6 years
Administrative Operations ManagementDocumentation Management+3
Ann
Administrative Operations Manager
$1.5k–$2k/mo
Detail-oriented documentation management. Process and workflow improvement.
- Based in
- Kenya
- Last role
- Administrative Operations Manager4 yrs
- US hours
- Yes
- Experience
- 7 years
Administrative Operations ManagementCRM Documentation+3
Mohamed
Customer Service Executive
Communication skills, and customer service experience.
- Based in
- Sri Lanka
- Last role
- Customer Service Executive2 yrs 10 mos
- US hours
- Yes
- Experience
- 20 years
Customer ServiceCommunication Skills+2
Meca
Public School Teacher
Communication and organizational skills. Time management.
- Based in
- Philippines
- Last role
- Public School Teacher4 yrs 3 mos
- US hours
- Yes
- Experience
- 8 years
Communication SkillsOrganizational Skills+3
Solomon
Administrative Officer
$2.5k–$3k/mo
Organization and attention to detail. Time management and multitasking.
- Based in
- Remote
- Last role
- Administrative Officer11 mos
- US hours
- Yes
- Experience
- 9 years
Microsoft Office SuiteAdministrative Operations+3
Thobile
Sales Consultant
$0.5k–$1k/mo
CRM. Communication and persuasion skills.
- Based in
- South Africa
- Last role
- Sales Consultant2 yrs
- US hours
- Yes
- Experience
- 11 years
Time Management & Multitasking+4
What an Administrative Assistant does
They keep the day-to-day running so the rest of the team can move fast. Day to day that means:
Managing schedules, meetings, and internal coordination
Maintaining records, documents, and data with accuracy
Handling correspondence, invoices, and routine follow-ups
Supporting the team with reports, prep, and logistics
A strong one is organized enough that things simply don’t fall through. Most teams hire one once admin work starts eating into everyone else’s day.
What to look for in an Administrative Assistant
The tell is how organized their own systems are. A good one has a place for everything. When you interview, look for:
Experience keeping schedules, records, and documents in order
Accuracy and attention to detail
Clear, professional communication
Tools a strong one should know:
Google WorkspaceMicrosoft 365NotionSlackQuickBooksAsanaZoom
What an Administrative Assistant costs
One flat $1,999 placement fee when you hire, whatever the rate. No percentage of salary.
Get StartedHow hiring works
Search.
Describe the role like you'd say it out loud. Get matched in under a minute.
Scout OS vs the alternatives
| Hiring locally | Job boards | Traditional recruiter | Scout OS | |
|---|---|---|---|---|
| Cost | $90k–$130k/yr salary | Free to post, costly in time | 15–30% of salary, $15k–$30k on a $100k hire | $99/mo + $1,999 flat |
| Time to shortlist | Weeks | Days of sorting | 1–4 weeks | Under a minute |
| Who vets | You | Nobody | The recruiter | Done. ~1 in 300 makes it on |
| Who picks | You | You | The agency | You |
| If it fails | You eat it | Start over | Sometimes a replacement | Next placement free |
| Lock-in | Full salary | None | Retainer or contract | Cancel anytime |
A recruiter's fee scales with the salary, so the better the hire, the more it costs you. On Scout OS it's flat. $1,999 is $1,999 whether the person earns $40,000 or $120,000.
Common questions
Because you see the actual person, their work, and their rate before you talk to anyone — no blind trust in a recruiter's shortlist.
Every profile goes through skills verification and reference checks before it’s searchable. Roughly 1 in 300 applicants makes it onto the platform.
LATAM, Africa, South Asia, and Europe are all searchable and filterable right on the platform.
Your next placement is free — no separate agency fee, no starting the search over from zero.
Everything you need to onboard and pay your hire compliantly is included once you place them.
$100/mo for full access to profiles and messaging, plus a flat $1,999 placement fee when you hire — no percentage of salary.
Search and get matched in under a minute. Most teams shortlist and interview within a week.